Exhibit

Exhibitor Information

Welcome exhibitors, to the 34th Annual Marin Senior Fair!

Below is useful and important information about exhibiting at the fair. Please review this information carefully. There are a few rules that we expect you to know. We hope that you have a fun and productive day at the fair.

If this page does not answer all your questions, please Contact Us.

To reach us at the fair, go to the Fair Information booth #160.

Booth Assignments

Booth assignments are now available. To look up your booth assignment, see Our Exhibitors and Search for your organization name. To see your booth location, see the Exhibits Floor Plan.

Booth Sizes

Booths are either a Draped Booth or a Table Booth. Booths 101-196 and booths 205-210 are draped booths; all others are tables.

Draped booths are a 10' wide by 8' deep draped booth that contains an 8' table and 2 chairs. Draped booths are 8' high in the back and 3' high on the sides. Double draped booths are two booths together, minus the center drape. Corner booths may opt to remove one side wall so the booth is open on two sides. You are free to arrange your tables and chairs within your draped booth however you like. Booth draping is burgundy and silver in color.

Table booths are either 8' or 6' tables and two chairs. Table booths do not have any drapes or backdrop. Double booths are two tables together.

Please do not remove furniture from your booth or take furniture from another booth. If you require a furniture change, please go to the Fair Information booth #160.

Table skirts and tops are not provided. You must bring your own. The Main Exhibit Hall is not carpeted. We recommend that you bring a small carpet to make your booth quieter and more comfortable.

Booth Setup, Occupancy, and Teardown

Booth Setup - Tuesday, October 22, Noon - 5:00 pm
Booth Teardown - Wednesday, October 23, 3:00 - 5:00 pm

All exhibitors must check in at the Fair Information booth #160 prior to setting up. Exhibitors that have not checked in by 4:00 pm on Tuesday, October 22 will forfeit their booth and booth payment.

If you cannot set up the day prior to the fair, you can set up the day of the fair by prior arrangement only. Contact Us to discuss. Wednesday morning setup is limited to 8:00 am - 9:00 am.

Your booth should be set up and ready to exhibit by 9:00 am on Wednesday, October 23. Your booth must remain set up, staffed, and intact at all times between 9:00 am and 3:00 pm. Booth teardown cannot commence before 3:00 pm on Wednesday, October 23. Leaving your booth before 3:00 pm will adversely affect your ability to obtain a booth in subsequent years.

Your booth must be empty and unoccupied by 5:00 pm on October 23.

Booth space must be left clean and free of trash. Exhibitors can use the provided trash cans and dumpster for their trash. The Exhibit Hall requests that you flatten all cardboard boxes. Exhibitors who fail to clean up their booth space will be billed a $50 cleaning fee.

Booth Forfeiture

Any booth that is not occupied or set up by 4:00 pm on Tuesday, October 22 will be forfeited without notice or refund. The Marin Senior Fair has the right to resell or reassign any forfeited booth.

Be sure to Contact Us to make special arrangements if you cannot arrive by 4:00 pm. We are sold out and have a wait list. If we don't hear from you by 4:00 pm, your booth will be given to an organization on the wait list.

Directions, Parking, Load-In and Load-Out

The Marin Senior Fair is held at the Marin Center Exhibit Hall at 100 Avenue of the Flags, San Rafael. Your GPS or smartphone will get you to the exhibit hall by entering this address.

Directions to Exhibit Hall.
Click to enlarge.

On setup day you can park wherever you like. Doors on both sides of the Exhibit Hall will be open on setup day. The paved main parking lot gives the best access for booths in the Manzanita room (booths numbered 300s), the Friends of Marin room (400s), and the Lobby (500s). Parking on the lagoon side of the building gives good access to the back of the Main Hall (100s & 200s).

On the day of the fair, exhibitors must park on the lagoon side of the building. Look for Exhibitor Parking signs. The paved main parking lot is reserved for attendees. Prior to the fair (8:00 am - 9:00 am) and after the fair (3:00 pm - 5:00 pm), only  the side doors will be open.

You are permitted to pull your car up to the large door to unload, however you must move your car immediately upon unloading to allow for the next exhibitor to unload.

Booth Decorating

Exhibitors are encouraged to decorate their booths and wear costumes to support the theme of the Fair. This year's theme is Viva Marin Seniors, a fun Las Vegas vibe. Use your imagination to design a creative, colorful and informative booth presentation. Attendees respond to eye-catching exhibits and informative presentations. Make yours memorable.
You can download this year's Event Logos for use on your materials or decorations.

All booth decorations must be fire resistant.

Booth Awards

Prizes are awarded for the the Best Decorated Booth, Most Informative Booth, and Best Overall Booth. First and second place ribbons will be awarded for each category during lunch on the main stage.

Things to Bring

For a list of things you may want to bring to the fair, download our Exhibitor Checklist.

Hanging Signs and Decorations

Do not attach anything to the Exhibit Hall walls or doors using tape, tacks, staples, or pins. Additionally, signs and decorations cannot be pinned to the booth draping.

Please use S hooks to hang items from the top pipe in your booth, or clip items to the draping. You can obtain S hooks from the Fair Information booth #160.

For table booths outside of the Main Hall, there are picture hanging tracks on the walls that can be used to hang items. Use S hooks and string or fishing line to hang your items.

Standing on the tables is not permitted. If necessary, it is recommended you bring a small step-ladder to assist with hanging your signs and decorations.

Booth Activities

All booth activities must be relevant to the purpose of the Marin Senior Fair, which means they must be relevant to the interests of seniors.

All booth activities must be done within your designated booth space. No items or displays are allowed outside of your booth.

Exhibitors may not display materials or engage in activities that are illegal or deemed (by the Exhibit Manager or Fair Committee) to be inappropriate, indecent, or unacceptable.

Internet and Power

All booths have access to a 110v power outlet. The closest outlet may not be in your booth; we suggest bringing extension cords to ensure that you can reach the nearest power outlet.

Wireless Internet access is available throughout the Exhibit Hall. Ask at the Fair Information booth #160 for the password.

Sales

The selling of goods and services is allowed and must be done within your booth space.

Sound and Music

The noise level in the Main Exhibit Hall is often high due to the large number of booths and the stage entertainment throughout the day. We ask that the playing of music and the use of amplification devices be kept to a level that does not disrupt the exhibitors around you.

Promotional Items and Giveaways

We encourage healthful treats and useful giveaways in your booth. Giveaways attract and encourage attendance at your booth and can leave a lasting impression on your attendees well after the fair.

Great Eats at the Fair

Once again, the Marin Senior Fair is offering great food options! Food and drinks are available at the inside Snack Counter, as well as at the outdoor Food Truck, Bette Lou's Diner. Both inside and outside seating is available.

2019 Marin Senior Fair

Wednesday, October 23, 2019
9:00 am - 3:00 pm
Marin Center Exhibit Hall

Download the Fair Flyer